Careers

Job Title: Event Specialist
Location: New York, NY (Hybrid)
Department: Marketing and Business Development
Reports To: Leo Kittay, Partner and Irma Prishker, Marketing Operations Supervisor

Position Overview

A leading intellectual property law firm with a global client base is seeking a detail-oriented and resourceful Events Specialist to join its Marketing and Business Development team. The Events Specialist will oversee all aspects of event planning and execution, from client receptions and conferences to sponsorship activations and internal events. This role is ideal for someone who combines strategic thinking, strong logistical skills, and creativity, with the ability to deliver seamless, brand-aligned experiences.

This position will work closely with attorneys, external vendors, and marketing colleagues to elevate client engagement, support business development, and drive firm visibility across key markets.

Key Responsibilities

Event Strategy, Planning, and Execution

• Plan, coordinate, and execute firm-hosted events including client receptions, CLEs, industry panels, recruiting functions, and internal gatherings.
• Oversee all event logistics—venue sourcing, catering, audiovisual, signage, run-of-show, vendor coordination, and permits when required.
• Create detailed event timelines and ensure timely delivery of all materials, including invitations, name tags, programs, and branded giveaways.
• Track event budgets, vendor invoices, and expenses to stay within scope and report on cost-efficiency.

Conference and Sponsorship Support

• Assist attorneys in preparing for external conferences by reviewing attendee lists and identifying business development targets.
• Coordinate logistics for firm sponsorships, including registration, branding deliverables, attendee coordination, and shipping of materials.
• Research and recommend relevant sponsorships and speaking opportunities; coordinate with organizers to confirm pricing, deadlines, availability, and deliverables.
• Make proactive recommendations to the marketing team based on audience alignment, firm practice strengths, and ROI potential.

Marketing Integration and CRM

• Create and distribute event invitations through the firm’s CRM system and coordinate full registration workflows.
• Maintain accurate attendee and invitee lists, ensuring all data is tracked in the CRM for business development follow-up.
• Work with event lead partners to ensure client data is properly captured for relationship tracking and post-event outreach.
• In collaboration with the marketing team, produce a monthly internal event update highlighting key upcoming events and opportunities for attorney participation.

Branded Giveaways and Materials

• Anticipate, source, and coordinate delivery logistics for branded items, printed collateral, and promotional materials.
• Maintain organized inventory of giveaways and reorder based on upcoming event needs and audience type.

Photography, Content, and Social Media

• Coordinate photography and videography needs for key events.
• Attend select events to support onsite execution and capture behind-the-scenes content.
• Collaborate with the communications team on post-event recaps and content for internal communications and social media.

Post-Event Reporting and Analytics

• Create post-event summaries, including attendance analysis, client engagement insights, and qualitative feedback.
• Track and report on key event metrics and return on investment to guide future strategy and budgeting.
• Continuously evaluate and recommend improvements to enhance effectiveness and impact.

Qualifications

Education & Experience:

• Bachelor’s degree in Marketing, Communications, Hospitality, or related field.
• 3–4years of experience planning and executing events, preferably in a law firm or professional services setting.
• Experience with CRM systems (e.g., InterAction, Nexl), email marketing tools (e.g., Constant Contact), and project management platforms.
• Strong familiarity with sponsorship coordination, event contracts, branded merchandise, and vendor negotiation.

Skills & Attributes:

• Meticulous attention to detail and exceptional organizational skills.
• Ability to coordinate multiple events and competing deadlines simultaneously.
• Professionalism and client-service mindset, with excellent written and verbal communication.
• Creative problem-solving and adaptability in fast-paced environments.
• Proficiency in Microsoft Office Suite; comfort with social media and digital content platforms.

Flexibility to attend in-person events, including occasional evenings and travel.

While the firm has adopted a hybrid work environment. This role requires a minimum of three days a week in the office. Non-Exempt, bonus eligible.

Salary: $80,000 – $110,000 (The exact compensation will vary based on skills, experience, and other factors permitted by law).

To be considered, please submit cover letter and resume to Terry Raphael, People Operations Senior Manager – TRaphael@fzlz.com.

Job Title: Marketing Assistant
Reports to: Leo Kittay, Partner and Irma Prishker, Marketing Operations Supervisor
Location: New York, NY (Hybrid)
Practice Area Focus: Intellectual Property
Law Firm Type: Boutique Law Firm

About the Role

We are seeking a proactive, detail-oriented, and highly organized Assistant to support the firm’s Marketing Operations Supervisor. This individual will play an essential role in the execution of marketing, communications, business development, and event initiatives across the firm. The ideal candidate is a strong communicator with excellent coordination skills, an eye for formatting, and a passion for delivering quality work in a deadline-driven environment.

Key Responsibilities

Marketing & Communications

• Draft and format basic email communications, internal updates, and invitations with attention to tone, clarity, and brand consistency.
• Assist in formatting newsletters, alerts, and event invitations using the firm’s email and design platforms.
• Maintain consistent branding across all outgoing communications and firm materials.
• Update the firm website regularly with content such as news announcements, job postings, newsletters, and new hire bios.

CRM & Data Management

• Update and maintain CRM contact records, mailing lists, and distribution groups in platforms like InterAction or Nexl.
• Input and track contact and engagement data for events, campaigns, and newsletters.
• Support segmentation, targeting, and clean-up of CRM lists for business development initiatives and rankings.

Event Planning & Execution

• Assist in the coordination of client events, CLE programs, conference sponsorships, and internal initiatives.
• Help prepare materials for attorney conferences including briefing documents and targeted attendee lists.
• Format and distribute event invitations; manage RSVPs and confirmations through the firm’s CRM system.
• Place and track orders for branded giveaways and marketing materials; manage vendor timelines and delivery logistics.
• Assist on-site or remotely with event prep, set-up, and logistics.

Content & Campaigns

• Coordinate approvals, scheduling, and posting of digital content (LinkedIn, email campaigns, website updates).
• Support creation and light editing of marketing materials, pitch collateral, bios, and practice overviews.
• Help manage internal content calendars and timelines.

Analytics & Rankings

• Pull and compile data for marketing reports including email metrics, social media engagement, and campaign performance.
• Conduct research and prepare historical summaries for attorney and firm submissions for legal directories and rankings (e.g., Legal 500, Chambers).
• Assist in preparing benchmarking summaries for firm rankings and award nominations.

Administrative & Project Support

• Maintain organized digital folders for marketing materials, bios, historical event data, and submission files.
• Assist with scheduling meetings, tracking project deadlines, and preparing internal updates.
• Help ensure team projects stay on schedule and are completed with attention to detail.

Qualifications

• Bachelor’s degree in Marketing, Communications, Business, or a related field.
• 1–2 years of relevant experience in a professional services or legal environment preferred.
• Familiarity with Microsoft Office Suite, especially Outlook, Excel, and PowerPoint.
• Experience with CRM platforms (such as InterAction or Nexl), email marketing tools (such as Vuture, Constant Contact, Mailchimp), and website CMS.
• Strong writing, proofreading, and formatting skills.
• Interest in law firm marketing, branding, and client development.

Personal Attributes

• Extremely organized and able to manage multiple deadlines.
• Proactive with a strong sense of initiative and follow-through.
• Clear communicator who values professionalism and discretion.
• Creative problem-solver who enjoys improving processes and seeing projects through to completion.
• Comfortable working independently as well as collaboratively with lawyers and staff.

While the firm has adopted a hybrid work environment. This role requires a minimum of three days a week in the office. Non-Exempt, bonus eligible.

Salary: $70,000 – $80,000 (The exact compensation will vary based on skills, experience, and other factors permitted by law).

To be considered, please submit cover letter and resume to Terry Raphael, People Operations Senior Manager – TRaphael@fzlz.com.

Fross Zelnick is currently looking for a recent college grad to fill a position as a Paralegal.

The candidate should have a high GPA. Relevant and substantive work experience and/or internships. Excellent analytical, organizational, multi-tasking, computer, administrative, written/oral communication skills. Must be highly proficient in Word and be able to produce own correspondence as well as from attorney/supervisor instructions. Experience with a relational data base, Excel, and file management system a plus. High level of attention to detail and ability to follow instructions and work in a paper intensive, fast-paced, demanding and deadline driven environment. Self-starter, proactive, flexible, diligent, responsible, professional, willing to learn quickly, work hard, and do whatever the job requires. Able to work with all levels of staff and attorneys.

Current opening requires applicant to be able to begin work within a relatively short period of time. Greater weight will be given to applicants able to make a two year or greater commitment to the firm. High level of responsibility. Standard hours are Monday-Friday 9:30 a.m. – 5:30 p.m. Flexible to work overtime. Starting salary is $55,000 per year.

Please upload a resume, writing sample and cover letter.